Finding a software to manage your workspace is not an easy task. In fact, there is no one software solution that fits all workspaces. And the best management software for your space depends on your business, processes, and goals.
But with the right approach, you should be able to determine the tool that best suits your needs. This will save you time and effort in searching and choosing space management software.
1. Determine the need for space management software
First, you need to consider whether you need a software to manage the space. If your office is small and traditional tools still work well, you probably don’t need a management software yet.
However, you should also really calculate, measure the time you spend on things like making bookings, managing payments, managing invoices, checking new bookings every day, etc. Then divide the cost of the software by the time it takes for you to do those tasks, and compare that to your hourly rate for manual space management.
That’s how you know if space management software is a worthwhile investment.
2. Determine your requirements for a space management software
Once you have decided to use a management software, do your research and find out what features you need in this application.
Start by making a list of the current problems of the space that you want to solve. This will help you clearly understand your priorities. At the same time, you also define the main functions you are looking for in the software. Some of the features you might consider include:
- Manage multiple branches of the space
- Automate the booking and payment process
- Provide a better membership experience
- Manage the services of the space more efficiently, etc.
At the same time, rely on your vision for the space, to make a smart investment choice for a solution that enhances the growth of the space.
3. Choose software based on your budget
Once you’ve determined the space requirements, the next thing you need to do is figure out how much you plan to invest in.
Coming up with an exact budget is not an easy task. It also depends on the product options of the supplier. However, determining a relative budget will help you choose a group of suppliers, and request demos.
You can choose to buy the software package, or rent the software. Or you choose to divide the deployment and upgrade phases. This way will be more suitable for the investment cash flow of the business.
4. Compare and choose the right software
Do a software search on the websites of various space management software vendors. Then you contact the software vendor of your choice. They will assist you in learning about the software and services the company offers.
Also, see reviews from other customers of the software you’re considering. When choosing a software vendor, you should choose companies that are leading the market. Smartos CRM is currently a reputable and effective space management software in Vietnam.
5. Request a demo
The purpose of viewing the demo is to assess if the software is right for you. Thereby, you will see the potential of the software in the future.
There are 6 main criteria of a demo that you need to pay attention to:
- Ability to integrate with existing software
- Easy to use
- Simple data entry
- Flexible features
- High performance
- Diverse reporting system
When participating in software demos, you need to give advantages and disadvantages of the software. This will help you make better product improvement requests.
With Smartos, you can fully experience how efficient space management software can be. From managing bookings, managing customers, managing revenue and expenditure, etc. to data statistics for making reports, Smartos is completed automatically.
In the digital era, the application of software in business administration and management is gradually becoming a trend. After taking the above steps, the decision-making process of the company’s board of directors takes place easily and quickly.
Smartos is a software that supports effective office and space management. With functions that automate manual tasks, as well as maximize work efficiency, Smartos will be the choice to increase satisfaction for both your employees and customers. If you own a space facility, don’t miss the opportunity to experience Smartos here.